Creating a QTime Schedule

To create a QTime schedule:

• Go to Time & Attendance > Home Page
• Choose one of the following:
  • Select New QTime schedule to create a schedule for today
  • Click on a date in the Shifts calendar to create a schedule for a past, current, or future day

Add schedule details:

• Location
• Cost Centre
• Start & End Time (auto-filled if set in Staff Permissions)
• Break Time (if applicable)

Add a QTime Entry

• Client: Search and select a client
• Line Item: Select from the client’s finalised NDIS Schedule of Support, or QTime Template (if applicable)
• Activity Type: Select from your pre-configured activity types (e.g. Travel, Case Notes)
• Claim Type: Choose from available service types:
  • Direct service
  • Cancellation
  • Non face-to-face
  • Provider travel
  • NDIA-required report
  • Telehealth
  • Irregular SIL supports
• Billing Option:
  • Billable
  • Billable (set fee)
  • Non-billable
• Notes: Add descriptive notes (up to 7000 characters). These appear in the client’s CRM record under the Time & Attendance filter and can be included on invoices.
• Attendance Type:
  • Attended
  • Attendance not required
  • Did not attend (with or without notice). If applicable, select a cancellation reason.
• Link to Project/Task (optional):
  • Notes and time will be linked to the selected project or task.
  • Tasks may pre-populate based on the project selected.
  • To restrict notes to a specific team, use a permission-restricted project.

Click Save once complete.